Start contacting Awards Committee members and confirm their ability/willingness to serve. Have the committees in place and ready to go before the nominations deadline.
After all nomination packets are in: Compile complete packets for each award and forward to committee. Tell the committees that there is no hard deadline but we’d like their work done within a month if possible.
Late February/Early March
Notify everyone who was nominated for an award of the outcome (I emailed both the nominee and the nominator). For those who did not win, remind them that they’re entitled to request that their nomination be kept open for a second year. For those who did win, inform them that they are entitled to one free ticket to the awards banquet, and request a digital photo for the brochure. Also for winners of an award that includes money, ask them to send their SS# to the treasurer.
Send list of Award winners, along with the names of the winning papers for the Corcoran, Martin and Best Poster awards, to email@example.com and ask them to use the same templates for the plaques as last year. Remember, if there are multiple authors for Corcoran, Martin or Best Poster, each author gets a plaque. Information on the Martin Award may be found here.
If you haven’t gotten the proofs from Florida Awards yet, follow up.
Make brochures for Awards banquet and Lectureship. I did 100 for the banquet and 200 for the Lectureship, which was a bit of overkill but I wanted to be able to distribute Lectureship flyers at all the Monday Chem E sessions.
Checklist of things that must make it to the conference in June:
- Plaques for all seven awards
- Checks for Fahien, Corcoan, Lectureship and CACHE awards (CACHE provides the check for their award and the division treasurer provides the others)
- Brochures for Lectureship and Awards Banquet
- Written report for Exec Meeting and Business Meeting